Name of Organisation*:

Name of Event*:

Purpose of Event*:

Date of Event*:

Event Location*:

Event Contact

In case of emergency, please nominate a person/s within the organisation who can be contacted on the day of the event (a mobile number is preferred). Please ensure this person is aware they are the emergency contact, and their mobile remains switched on.

Event Timings

Time Event begins*:

Time Event concludes*:

Latest time Member should arrive*:

Earliest time Member may depart*:

Parking Arrangements

Has Parkings been arranged?*
—Please choose an option—YesNo

how does the Member access parking?*

Event Specifics

MP's role at the event*:

Guest speakerAttendee onlyMeet and greet opportunity Award presentationWreath layingOther

Do you wish for the Member to speak on a specific topic?*

If so, what? Will there be a Q&A?*

If speaking, speech duration:

Will a lectern be available?
—Please choose an option—YesNo

Event dress code*:

Number of guests expected to attend*:

Description of audience make-up*:

Will an invite be sent out for the event?*

Invitations promoting the Member's attendance must be approved by the Member's office prior to distribution.

—Please choose an option—YesNo

Please name other VIPs attending/invited (MPs, Councillors, Distinguished Guests)

Upload Event Brief

Media

Will media be in attendance?*
—Please choose an option—YesNo

Names of media outlets invited and expected to attend:

PLEASE NOTE:

The Member will have a staff member with him at all times, please accommodate their attendance. During the visit, the Members staff may take photos or a video for general distribution.